"Applicant" is the profile that stores the employee's personal information such as address, birth date, and bank account. Each employee would only have 1 Applicant profile even the employee has 2 or more placements at the same time or rejoin the company.
If Applicant is not linked with any Placement(i.e Job), this is not a valid(i.e Active) employee profile and you can find these profiles on the "Inactive" page. Only "Active" Applicant would be counted as the effective headcount of the company.
All would see all the Applicant in the system no matter the Applicant status.
The Applicant profile has different sections and you can fill in the employee's personal information on this page.
Personal Information defines the general information of the employees such as Name, Gender, Marital Status, Birth Date, HKID, Bank Account, Personal Email, Mobile Number, and Address.
Skills are the ability of the employees. It can be the working skills such as MS Excel and Photoshop. Please go to Mater Data->Skills and set up the skills first.
Placement is the job profile of the employees. You can check the staff Job Movement history e.g rejoined history or internal transfer records, and staff promotion history.
You can input Bank Account records here only if you want to issue autopay to multiple bank accounts. Please define the Pay Amount of one of the accounts.
Experience shows the previous working experience of the employee. Please input the employees' job experience if any.
Education shows the education level of the employees. Please input the employee education history here if you want to keep the records in the system.
Certificate/License shows the certificate or license that the employee has, e.g Working Visa, driver license plate, and vaccination records.
Addresses defines the postal address or other residential address of the employee. You can input [POSTAL] in the remark so that system would recognize this address as the postal address in the tax form.
Family members shows the employee's family members general information. You can record the Emergency Contact of the employee here.
You can upload any documents that are related to the employee, e.g Profile Picture, CV, address proof.
Permission shows who(back-end user) can view this Applicant profile. Full Right users can edit the user permission here directly.