Publish Notice to ESS Message Board

11-Feb-2026 · Cath Fung
Available in other languages 中文

How to Publish Notice to ESS Message Board?

You can announce a new message/notice to staff in ESS Message Board

  • Go to Dashboard -> Message -> Add New
  • Fill in the following information -> Save
  1. Message Info:
    • Subject: Title of the Message
    • Content: Details of the Message
    • Highlight this message?: define if the message would be labeled in the Message Board
      • If enabled, the message would be highlighted as New and shown on the top
  2. Categories: define the message categories. You can go to Dashboard -> Message Category to set up the category for selection
  3. Attachment: upload any file(s) or document(s) if needed
  4. Visibility Formula: define who can read the message. It can be by Organization or by Department. Only the selected Organization or Department can be viewed the message

How to Set Up Visibility Formula?

1. Basic Form

Formula Description
[IN_ORGANIZATION(org_code)] Message is visible to employees in the specified organization(s)

2. Parameters/Variations

Parameters/Variations Description Usage
Single Organization Show message to staff under specific organization
NOT include sub-departments 		[IN_ORGANIZATION(Carbonik)]
Multiple Organizations Show message to multiple organizations
NOT include sub-departments 		[IN_ORGANIZATION(Carbonik|BHK|ABC)]
With Parent Organization Prefix Specify department/team under specific Parent Organization [IN_ORGANIZATION(Carbonik/HR)]
Shorthand with Slash Use "/" prefix for departments(with the same department code) under Parent Organization [IN_ORGANIZATION(/HR|/Finance)]
INCLUDE_CHILDREN Include all child/descendant organizations
All sub-departments will
also see the message		 According to specific organization with all departments
[IN_ORGANIZATION(Carbonik|INCLUDE_CHILDREN)]

Multiple departments with children
[IN_ORGANIZATION(Carbonik/HR|Carbonik/Finance|INCLUDE_CHILDREN)]
Multiple HQ with Children Target departments across multiple Parent Organization with their children organization [IN_ORGANIZATION(Carbonik/HR|BHK/HR|INCLUDE_CHILDREN)]

Example

Formula: [IN_ORGANIZATION(Carbonik/HR)]

Employee Organization Path Can See Message?
John (Carbonik) Carbonik/HR ✅ Yes
Mary (BHK) BHK/HR ❌ No
Peter (ABC) ABC/HR ❌ No

Use when: You want to target specific companies only

Company-Agnostic (Shorthand with "/")

Formula: [IN_ORGANIZATION(/HR)]

Employee Organization Path Can See Message?
John (Carbonik) Carbonik/HR ✅ Yes
Mary (BHK) BHK/HR ✅ Yes
Peter (ABC) ABC/HR ✅ Yes

Use when: You want the message visible to the same department across ALL companies

Mixed Approach

Formula: [IN_ORGANIZATION(Carbonik/HR|BHK/Sales)]

Employee Organization Path Can See Message?
John (Carbonik) Carbonik/HR ✅ Yes
Mary (Carbonik) Carbonik/Sales ❌ No
Peter (BHK) BHK/HR ❌ No
Susan (BHK) BHK/Sales ✅ Yes
Betty (BHK) BHK/Sales/Team A ❌ No

Use when: You want to target specific departments in specific companies

Formula: [IN_ORGANIZATION(Carbonik/HR|BHK/Sales|INCLUDE_CHILDREN)]

Employee Organization Path Can See Message?
John (Carbonik) Carbonik/HR ✅ Yes
Susan (BHK) BHK/Sales ✅ Yes
Betty (BHK) BHK/Sales/Team A ✅ Yes