【Hong Kong】Prepare IR56M for Submission

05-May-2023 · Wing Au Yeung

What do we need?

Let's make sure the following are done before we move onto IR56M reporting:

  • Tax information of employer is updated (Master Data -> Organization)
  • Employees' personal information is updated (Staff -> Applicant)
  • Please make sure that "Require Tax Filing?" is Disable(Associate -> Placement -> Salary part)
  • Payrolls from last April to March are done and posted (Payroll --> Payroll Batch)
  • Pay types are correctly configured on whether it is taxable with proper tax category (Master Data -> Job Order Template)
    • Please make sure you have select the IR56M Income Type in Job Order Template

➡️ Details setting can take a look at Get Ready for using Taxation

Steps to preparing IR56M for submission

1. Preparing IR56M Batch

  • Go to Taxation --> IR56M
  • Click "Add New"
    • Specify the company and tax period
    • Confirm. You now have a blank IR56M batch
  • Click "Add Placement"
    • Pick who you are reporting tax. Just like payroll.
    • Confirm. The staff are being added to the IR56M batch.

2. Reviewing IR56M

  • Check and make changes to individual tax forms one by one, or
  • Generate the reports to check the amount
    • Go to Analytic->Taxation-> 
      • Tax Details Report,
      • Tax Summary Report, or
    • Go to Analytic->Payroll->Payroll Details by Placement

3. Submitting IR56M

  • Go to More -> Generate IR56M for eTax
    • Download and burn the XML file to CD/USB disc.
  • More -> Generate Control List
    • Print and Sign the control list
  • Together with the reply slip, submit your media and the checklist to IRD

4. Delivering IR56M to your staffs

  • Click into the form->More -> Print IR56M/ Email IR56M to (staff individual email)