Sometimes, staff may submit the leave application or notify you s/he has taken leave after the current month's payroll is done and you may need to back pay/deduct the amount in the next month's payroll.
Even the leave pay amount is paid/deducted in the current month's payroll, in order to calculate the Average Daily Wages(ADW) correctly, you need to put the leave days and amount in the leave month.
How to Handle Leave Late Submission in Payroll?
Please do the Payroll Batch of Leave Pay amount first and remember to post this payroll batch
1. Create a new Payroll Batch with Pay Period = leave month
Go to Payroll -> Payroll Batch -> Add New
Pay Period = Leave Month, Pay Date = Current Month's Payroll Pay Date, MPF Contribution Date = Current Month's Payroll MPF Contribution Date
E.g Current Month Payroll = Oct payroll pay on 31 Oct, Leave Date = Aug:
Pay Period = 01 Aug - 30 Aug
Payroll Date = 31 Oct
MPF Contribution Date = 10 Nov
Add Placement
2. Update the Pay Amount and number of days of leave
Manually update the other pay type amount to 0
Find the pay rate of the leave month and input the number of days of leave
Post the batch when finished
3. Update the MPF amount in the Current Month's Payroll Batch
If the leave pay amount is negative(i.e deduction), please include the deduction in the relevant income and update the MPF contribution amount in the staff Current Month's payroll