Why configure a bank account for HSBC/HSB HSBCNet iFile format?
Your company has a bank account at HSBC or Hang Seng Bank. You would like to submit autopay instruction in HSBCnet iFile format after preparing payroll in Backstage.
How to configure a bank account for HSBC/HSB HSBCNet iFile format?
Go to Master Data -> Bank Account
Create / Open the record you are working with:
Autopay File Template: select "HsbcIFileAutopay"
Reference Number 1: Fill in ACH Payment Code provided by HSBC/Hang Seng, e.g F01
Reference Number 2: Fill in Customer ID provided by HSBC/Hang Seng, e.g ABC00101001
Reference Number 3: Fill in HSBCnet Customer ID provided by HSBC/Hang Seng. Mandatory for HSBCnet file upload, e.g HKHASETES111111111
Reference Number 4: Fill in File Authorization Mode as needed. Accepted value: A - Pre Authorized. P - instructional. If you leave this blank, Backstage will use "A".
As of Feb 2024, HSBC is upgrading its autopay process and beneficiary name is extended to 140 characters.
Since not all clients are upgraded at the same time, Backstage will keep showing short beneficiary name by default.
To enable long beneficiary name, please put [LONG_BENEFICIARY_NAME] at remark of the bank account record.
How to insert one-time reference when generating HSBC/HSB HSBCNet iFile format?
When generating the autopay file in the Payroll Batch -> More -> Generate Autopay file, you can specify these reference values:
Put your own Reference: which will show up as File Reference in the file.
Second reference: which will show up as First Party Reference in the file