Make first MPF contribution to staff

02-Aug-2022 · Felix Fung

Why make MPF first contribution to staff?

New staff is joining your company and you have to prepare his first contribution to MPF trustee.

How to make first MPF contribution?

The process spans from the staff join date until the first MPF statement is submitted, as the final result depends on how payroll is calculated from day one.

1. Check that the staff is ready for MPF

1.1 Applicant Profile:

  • Date of Birth is correctly entered. MPF calculation is triggered only for staffs between age of 18 and 65.
  • Working Visa is correctly entered if any.

1.2 Placement Profile:

  • Start date is correctly entered
  • Pension Type is configured as MPF
  • MPF Trustee is selected
  • Employer Contribution Commencement Date and Employee Contribution Commencement Date are correctly entered
    • System will calculate the correct dates according to the staff start date. Unless you have special reason, please use the default dates calculated by the system, of which:
      • Employer Contribution Commencement Date: same as the join date
      • Employee Contribution Commencement Date: the start date of the next month of which the 61st day is

2. Prepare payroll until First Contribution

  • Check the payroll amount and MPF retention amount until the First Contribution month
Field Description
On or before First ContributionThe contribution will be stored at "Retention" pay type. This is a non-cash pay type and therefore does not affect the pay amount received by the staff. But its amount will be retrieved during the first contribution as well as in MPF statement
On First ContributionPrevious month(s) and Current month"Retention" amount is added up and put at ordinary MPF pay types. This is the total amount you need to pay for the staff first MPF contribution. Please note that retention for the current month is also involved.
After First ContributionAll MPF amounts will be calculated at ordinary MPF pay types.

3. Generate the MPF statement

  • Check the "New Join" excel sheet/section in your MPF statement, which is showing the total "Retention" amount from current and previous payroll.

What's Next?

  • Submit the MPF statement to MPF Trustee