Prepare payroll batch for specific pay type(e.g. Double Pay, Adjustment)

10-Aug-2022 ยท Felix Fung

Why prepare payroll batch for specific pay type?

Your company may pay Double Pay, Bonus, or Commission separately from the Basic Salary or may have any adjustment out of the normal payroll. So you need to have a payroll batch for these pay type only.

What you need

  • Before creating the payroll batch, please consider if the batch
    • Include MPF amount
    • Exclude MPF amount, which would calculate the MPF amount altogether in the Normal(Basic Salary) Batch

How to prepare payroll batch for specific pay type?

Include MPF amount

  • Go to Payroll -> Payroll Batch -> Add New to create a payroll batch
  • Find "Exclude pay type?" -> Click "Edit"
  • Choose "Yes, exclude the following:" -> Choose "Select all" -> Disable the pay type you would like to pay(Double Pay, Bonus and etc) and MPF related pay types
  • Save
  • Add Placement
    • If you have added the placement, please recalculate all payroll in order to apply the changes
    • System would only calculate the amount of the pay type(s) you do not exclude
  • Check the amount and see if it is correct

Exclude MPF amount

In this batch, only Double Pay, Bonus, or Adjustment amount would be calculated. The MPF contribution would be calculated together with these amounts in the Normal(Basic Salary) batch if this batch is posted.

  • Go to Payroll -> Payroll Batch -> Add New -> Enable "Is Zero Amount" -> Save to create a payroll batch

Please check if the pay type has set formula for calculation

1. No Formula is set for the Pay Type

  • Add Placement
  • Import the amount in batch or input the amount manually
  • Check the amount and see if it is correct
  • Post the batch when finished

2. Formula is set for the Pay Type

  • Find "Exclude pay type?" -> Click "Edit"
  • Choose "Yes, exclude the following:" -> Choose "Select all" -> Disable the pay type you would like to pay(Double Pay, Bonus and etc)
    • Input "DOUBLE PAY" in the Remark if needed
  • Save
  • Add Placement
    • Please recalculate the payroll batch if you have added the placement already
  • Check the amount and see if it is correct
  • Post the batch when finished

What's Next?

  • Check the MPF contribution amount