Prepare payroll batch for specific pay type(e.g. Double Pay, Adjustment)
19-Jan-2023 · Felix Fung
Why prepare payroll batch for specific pay type?
Your company may pay Double Pay, Bonus, or Commission separately from the Basic Salary or may have any adjustment out of the normal payroll. So you need to have a payroll batch for these pay type only.
What you need
- Before creating the payroll batch, please consider if the batch
- Include MPF amount
- Exclude MPF amount, but it would calculate the MPF amount altogether in the Normal(Basic Salary) Batch
No matter include the MPF amount in this payroll batch or not, for handling MPF contribution in multiple payroll batches, please take a look Deal with MPF contribution in multiple payroll batches
How to prepare payroll batch for specific pay type?
Include MPF amount
- Go to Payroll -> Payroll Batch -> Add New
- Input "DOUBLE PAY" in the Remark -> Save to create a payroll batch
- Find "Exclude pay type?" -> Click "Edit"
- Choose "Yes, exclude the following:" -> Choose "Select all" -> Disable the pay type you would like to pay(Double Pay, Bonus and etc) and MPF related pay types
- Save
- Add Placement
- If you have added the placement, please recalculate all payroll in order to apply the changes
- System would only calculate the amount of the pay type(s) you do not exclude
- Check the amount and see if it is correct
- If no formula is set, you can import the amount in batch or input the amount manually.
- For importing the amount, details please take a look at the following page:
How to Import Payroll Amount in the Payroll Batch?
- For importing the amount, details please take a look at the following page:
- If no formula is set, you can import the amount in batch or input the amount manually.
Exclude MPF amount
Please remember to post this payroll batch before you do the normal payroll. Otherwise, you need to post it and recalculate the Normal batch in order to calculate the MPF contribution correctly
In this batch, only Double Pay, Bonus, or Adjustment amount would be calculated. The MPF contribution would be calculated together with these amounts in the Normal(Basic Salary) batch if this batch is posted.
- Go to Payroll -> Payroll Batch -> Add New -> Enable "Is Zero Amount" -> Save to create a payroll batch
Please check if the pay type has set formula for calculation
1. No Formula is set for the Pay Type
- Add Placement
- Import the amount in batch or input the amount manually
- For importing the amount, details please take a look at the following page:
How to Import Payroll Amount in the Payroll Batch?
- For importing the amount, details please take a look at the following page:
- Check the amount and see if it is correct
- Post the batch when finished
2. Formula is set for the Pay Type
- Find "Exclude pay type?" -> Click "Edit"
- Choose "Yes, exclude the following:" -> Choose "Select all" -> Disable the pay type you would like to pay(Double Pay, Bonus and etc)
- Input "DOUBLE PAY" in the Remark if needed
- Input "DOUBLE PAY" in the Remark if needed
- Save
- Add Placement
- Please recalculate the payroll batch if you have added the placement already
- Check the amount and see if it is correct
- Post the batch when finished
What's Next?
- Check the MPF contribution amount
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