22-Aug-2024 · Wing Au Yeung
Available in other languages 中文
What we need
Let's make sure the following are done before we move onto IR56F reporting:
Tax information of employer is updated (Master Data -> Organization)
Employees' personal information is updated (Staff -> Applicant)
Payrolls from last April to March are done and posted (Payroll -> Payroll Batch)
Pay types are correctly configured on whether it is taxable with proper tax category (Master Data --> Job Order Template)
➡️ Details setting can take a look at Get Ready for using Taxation
Steps to preparing IR56F for submission
1. Preparing IR56F Batch
Go to Taxation -> IR56F Batch/IR56F(if you have IR56F only)
Click "Add New"
Specify the company and tax period
Confirm. You now have a blank IR56F batch
Click "Add Placement"
Pick who you are reporting tax. Just like payroll.
Confirm. Then chosen staff would be added to the IR56F batch.
If you cannot add the staff IR56F in the batch, please check if
you have posted all the payroll batch including the staff, OR
you have added the staff to another IR56F batch before
2. Reviewing IR56F
Check and make changes to individual tax forms one by one, or
Generate the reports to check the amount
Go to Analytic->Taxation->
Tax Details Report,
Tax Summary Report, or
Go to Analytic->Payroll->Payroll Details by Placement
remember to choose the date of the tax period
➡️ Take a look at How to handle the "-ve" in tax form? if you find there "-ve" after generating the tax form.
3. Submitting IR56F E-Tax (Mixed Mode)
In 2019, IRD has updated the IR56F format and the employer can submit IR56F via e-tax. But you need to get the IRD approval before. Take a look at Obtain approval from IRD on preparing IR56 form if you do not get the approval from IRD
Choose Mixed Mode and input the information needed(Tax file number, Employer Identification Code)
Check and Submit the information
Save and Print the Acknowledgement and the Control List
Sign and Submit the Control List with a duly completed and signed paper BIR56A
⚠️ The Authorized Signer is required to sign on each and every page of the Control List
The IR56F generated from "Print IR56F" would have the wordings "<\THIS COPY IS NOT FOR SUBMISSION TO THE DEPARTMENT>" at the bottom, which means it cannot submit to IRD directly.
4. Delivering IR56F
Click into the form->More -> Print IR56F/ Email IR56F to (staff individual email)