HSBC/Hang Seng Bank HSBCnet iFile

05-Feb-2024 ·
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Why configure a bank account for HSBC/HSB HSBCNet iFile format?

Your company has a bank account at HSBC or Hang Seng Bank. You would like to submit autopay instruction in HSBCnet iFile format after preparing payroll in Backstage.

How to configure a bank account for HSBC/HSB HSBCNet iFile format?

  • Go to Master Data -> Bank Account
  • Create / Open the record you are working with:
    • Autopay File Template: select "HsbcIFileAutopay"
    • Reference Number 1: Fill in ACH Payment Code provided by HSBC/Hang Seng, e.g F01
    • Reference Number 2: Fill in Customer ID provided by HSBC/Hang Seng, e.g ABC00101001
    • Reference Number 3: Fill in HSBCnet Customer ID provided by HSBC/Hang Seng. Mandatory for HSBCnet file upload, e.g HKHASETES111111111
    • Reference Number 4: Fill in File Authorization Mode as needed. Accepted value: A - Pre Authorized. P - instructional. If you leave this blank, Backstage will use "A".
  • As of Feb 2024, HSBC is upgrading its autopay process and beneficiary name is extended to 140 characters.
    • Since not all clients are upgraded at the same time, Backstage will keep showing short beneficiary name by default.
    • To enable long beneficiary name, please put [LONG_BENEFICIARY_NAME] at remark of the bank account record.

How to insert one-time reference when generating HSBC/HSB HSBCNet iFile format?

When generating the autopay file in the Payroll Batch -> More -> Generate Autopay file, you can specify these reference values:

  • Put your own Reference: which will show up as File Reference in the file.

  • Second reference: which will show up as First Party Reference in the file

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