Delete or Cancel the Leave Application

26-Sep-2024 · Wing Au Yeung
Available in other languages 中文

Why Delete or Cancel the Leave Application in ESS

Sometimes, staff may input the wrong date or wrong leave type. And sometimes, staff do not need to take leave. Therefore, they need to delete or cancel the leave application.

  • Delete Leave Application is for the Pending Leave Application only.
  • Cancel Leave Application is for the Approved Leave Application only.

How to Delete the Pending Leave Application in ESS?

1. Delete the Pending Leave Application before the leave date

  • Go to ESS -> Leave Application -> Pending and you can see your pending leave application
  • Locate the record you want to delete
  • Click "Delete Leave Application"          

2. Delete the Pending Leave Application on or after the leave date

  • Find HR(or any Admin Portal user) to delete the application in the Admin Portal (Attendance->Leave Application) directly, or
  • Find the approver/mark in the remark, and ask him/her reject the leave application

How to Cancel the Approved Leave Application in ESS?

1. Cancel the Approved Leave Application within 1 month from the leave start date

  • Go to ESS -> Leave Application -> Approved
  • Locate the record
  • Click "Cancel Leave Application"
  • The cancellation success until the approver approves it

2. Cancel the Approved Leave Application after 1 month from the leave start date

  • You cannot see any button at the bottom of the leave application
  • Find HR(or any Admin Portal user) to cancel the Leave Application
    • Go to Attendance -> Leave Application, then locate the record
    • Click More -> Cancel this application
      • You can give a reason-> Confirm
      • A notification email will be sent to the staff as well as the approvers
      • The Leave Application will then be turned "Cancelled", which can be checked from Admin or ESS Portal